Studio Admin Assistant

Job Introduction The Studio Admin team is responsible for the creation and updating of all the documentation that tracks the jobs through the studio workflow from beginning to end. Working closely with commercial, design, production, merchandising and supply chain, typical duties include: Creation of master list spreadsheets for each card, gift and celebration essentials and online project Creating MS workflow planners for each card, non-card and online project Updating and maintaining accurate information throughout each step of the workflow process Populating sales data spreadsheets with visuals for each card project Generating a virtual rack plan with all relevant info required for each card project Printing and trimming of all designs for each card project Updating info on our Filemaker database to maintain accurate records of all card jobs Creating 'request for quote' documentation Maintaining physical racks with up-to-date card plans Effective communication with other studio colleagues, wider commercial and supply chain teams on a regular basis. Role Responsibility The Studio Admin team is responsible for the creation and updating of all the documentation that tracks the jobs through the studio workflow from beginning to end. Working closely with commercial, design, production, merchandising and supply chain, typical duties include: Creation of master list spreadsheets for each card, gift and celebration essentials and online project Creating MS workflow planners for each card, non-card and online project Updating and maintaining accurate information throughout each step of the workflow process Populating sales data spreadsheets with visuals for each card project Generating a virtual rack plan with all relevant info required for each card project Printing and trimming of all designs for each card project Updating info on our Filemaker database to maintain accurate records of all card jobs Creating 'request for quote' documentation Maintaining physical racks with up-to-date card plans Effective communication with other studio colleagues, wider commercial and supply chain teams on a regular basis. The Ideal Candidate GCSE English and Maths (or equivalent – grade C or above) - essential Some experience within a similar admin role - essential Advanced or intermediate competency in Excel – essential Competent user of other multiple/varied MS packages (Teams/Outlook/Word) – essential Previous experience of working in a creative/studio setting - preferred but not essential Mac computer literacy – preferred but not essential Our ideal candidate: Works quickly and accurately to tight deadlines Has outstanding attention to detail Communicates confidently and effectively Can successfully handle several different tasks simultaneously Has a flexible approach to problem-solving Is able to work well as part of a team and also able to use own initiative and work independently About the Company Card Factory is the UK’s leading specialist retailer of greeting cards, dressings, and gifts with over one thousand stores across the UK and Ireland. In 2020 we launched our exciting 5-year business strategy including our vision of becoming a true Omni-channel retailer. This strategy sees significant investment into our colleagues across the business creating multiple opportunities to join a fast-paced environment and be part of our exciting journey. In return, we offer a wide range of benefits to support your physical, mental, and financial well-being. Benefits 25% Card Factory colleague discount in-store and online Save As You Earn scheme Financial Wellbeing Support Financial Education Tools Salary Advance Seasonal incentive schemes Retail Management Apprenticeship Programmes with local providers with access to a virtual internal network for learning together Discounted mobile phone contracts Discounts across 100’s of UK retailers Employee Assistance Programme – access to tools to support mental, physical, and financial wellbeing Enhanced Family leave