Office Administrator

We have a vacancy to start immediately for administration, the job role is:

• The HR Role is approx. 12 hours per week the remainder of the week is in Red Text.
• Support the development and implementation of HR initiatives and systems
• Implement new company policies and procedures
• Be actively involved in recruitment by preparing job descriptions, posting ads and managing the hiring process
• Provide Company Inductions & Onboarding
• Preparing Contracts of Employment & redistribute annually
• Develop & organise training and development programs
• Assist in performance management processes
• Support the management of disciplinary and grievance issues
• Various HR administrative duties such as issuing letters, correspondence etc.
• Maintain employee, Annual Leave, Sickness Records
• Manage and liaise with projects department regarding Apprentices Training & Development
• Organise and process DBS & Security Applications for Staff and Sub-Contractors
• Comply with ISO Management System requirements in carrying out DVLA Vehicle Checks for the vehicle fleet
• Carry out annual Health Surveillance Questionnaires and liaise with our H&S Advisors regarding the findings.
• Annually re-issue the Company Health and Safety Policy & Employee Handbook
• Control Staff Uniform & PPE Stock & Distribution
• Organise and take the meeting minutes of the weekly & monthly management meetings
• Various other administrative duties assisting multiple areas of the business
• Data entry of information received from project managers following site visits along with digital filing.
• Procore Construction Software Support
• Scanning of documents and contracts
• Completion of spreadsheets
• Answering the telephone
• Filing
• Basic Project Support and Assistance for Project Managers and Site Agents
• Compiling Site Boxes, Signage, First Aid Kits
• Compiling Construction Phase Plans and Site Induction PowerPoints
• Compiling Operations & Maintenance Manuals
• Tender Sites Assistance including submitting tenders, loading projects and issuing correspondence
• Assisting with ISO Management Administration Assistance
• Writing Resident Letters and Assisting with Liaison
• Other administrative tasks as required.

Salary : £21,000.00-£28,000.00 per year

Benefits :

• Bereavement leave
• Company pension
• Private medical insurance
• Sick pay

Schedule:

• Monday to Friday

Ability to commute/relocate:

• 10 Rodney Road Southsea, PO4 8SY: reliably commute or plan to relocate before starting work (required)

Education :

• GCSE or equivalent (preferred)

Experience :

• Customer service: 1 year (preferred)
• Administrative experience: 1 year (preferred)

Language :

• English (preferred)

Licence/Certification:

• Driving Licence (preferred)

Work Location: In person

Reference ID: Administration Support Construction Company