Ap Clerk

Company: Finning (UK) Ltd

Number of Openings: 1

Worker Type: Permanent

Position Overview: The accounts payable clerks’ main responsibility is the timely and accurate processing of all account’s payable transactions for multiple divisions of the company. In addition to the data entry the position is required to provide excellent customer service to internal and external stakeholders as they assist with troubleshooting vendor invoice and processing issues. The clerk will be required to represent the company in an ethical and professional manner and maintain confidentiality and adhere to all policies and procedures set out by company.

Job Description : Major Job Functions: Data Entry (40%)

• Data entry includes validating supplier set up to ensure proper banking and address are correct.
• Understanding of all policies that impact spend limits, payment terms and specific spend authorizations is required as the AP clerk is the last line of review before payment. Clerk is to flag suspect issues for review by higher level management before they proceed with invoice entry and payment.
• Regular statement reviews to be conducted to ensure we have received and entered all vendor invoices timely and accurately.

Troubleshooting (40%)

• Investigate issues identified by vendor, through statement reviews and operational employee inquiries.
• Strong problem solving and analysis to address issues such as unpaid or incorrect invoices, unreceived purchase orders, and pricing and quantity discrepancies
• Work with departments such as fleet and transportation to ensure invoices are paid through the proper means.

Customer service (20%)

• Providing excellent customer service to external and internal customers to the AP department.
• Services include the timely entry and resolution to invoicing issues, as well as, supporting corporate initiatives driven in conjunction with other departments.

Competencies:

• Customer Focus: Being successful means continuously paying attention to customer needs and adapting as these evolve. This heightens the importance of building strong customer relationships and delivering customer centric solutions.
• Cultivates Innovation: Paying attention to what customers want and need - new and improved products, services, solutions, and experiences. Taking initiative and collaborating with people who have diverse points of view. Embrace the mindset you and Finning are never done, never satisfied, never standing still.
• Drives Results: Infusing the team and organizations with a sense of urgency. Creating a culture where organizational performance is always top of mind. Communicating a vision, setting priorities, developing and executing plans that achieve the desired outcome for Finning.
• Courage: Being comfortable with the conflict that is inherent to be a champion of an idea or course of action. Meeting tough situations head-on to constructively resolve them. Saying what needs to be said at the right time, to the right person, in the right manner to effect change.

Specific Skills:

• Ability to organize personal workloads and manage time to meet specific corporate deadlines
• Problem solving
• Interpersonal, communication and customer service skills
• Effective and efficient keyboarding and data entry skills
• Ensure presentation of information is professional, timely and accurate
• Ability to continue to learn and develop

Knowledge:

• Experience with varying internal systems as asset
• Familiarity with networked office environment and ability to learn new software.
• Knowledge of accounting processes and terminology

Accountability:

• Perform all tasks according to policy and procedure.
• Work quickly to identify, resolve or accelerate any problems with the appropriate departments
• Represent the company in a professional and ethical manner and establish and maintain effective relationships with all internal and external customers
• Prioritizes tasks to ensure timely and accurate completion
• Complete month/quarter end responsibilities on time and accurate

Education & Experience:

• Accounting or Bookkeeping diploma or equivalent
• One to three years Accounts Payable experience or similar data entry office experience