Business Assistant

We are looking for an experienced Business Assistant to provide an effective and high quality reception and administrative support service with the NHS, ensuring that all duties are correctly completed. Job Summary - To provide comprehensive administrative and/or secretarial support to an individual, clinical team or specific service area to harmonise efforts and specialisms of all disciplines to achieve effective and efficient service provision. - To undertake diary management, including booking events, meetings and appointments. - To attend meetings, organising refreshments and resources, preparing agendas and taking accurate notes/minutes, identifying and co-ordinating agreed actions. Communicating effectively both verbally and in writing with a wide range of professional colleaguesand service users. - To organise, plan and prioritise own workload, to be responsive to the changing needs of the service, utilising and maintaining electronic and hard-copy office systems to ensure the smooth-running of the service or team. - To deal confidentially and confidently with complex patient and staff information and to provide support and advice within the remit of the role, and escalating problems or concerns where appropriate.To demonstrate the Trust’s values in everything you doin the work environment and to live up to the staff members commitments of the LPT Pledge - To be responsible in the use and expenditure of the Trust’s resources that you utilise. - To ensure compliance with the training requirements for your role including mandatory training and to maintain your own learning and development in order to provide an efficient and effective level of service. - To participate in supervision via agreed review and appraisal mechanisms to ensure you are clear about the expectations of your role and that you have the opportunity to discuss and raise any concerns with your line manager on a regular basis. - To plan and organise clinics, training, meetings, appointments and events, booking venues, and meeting rooms, arranging refreshments, guest speakers, travel arrangements and other resources as required. To make sure that planned meetings make best use oftime and are confirmed. To co-ordinate and circulate meeting paperwork as appropriate. To log, follow up and update actions from meetings to ensure deadlines are met. - To undertake diary management for self and others, to ensure that appointments are scheduled appropriately and that invitees are informed of meetings in a timely manner to ensure attendance is optimised. To cancel, change and re-schedule meetings if required. - To formulate written information such as minutes of meetings, business and/or patient correspondence, briefings, reports, presentations, mailshots, and leaflets to a high professional standard ensuring that all documents are correctly formatted and storedto enable retrieval and that document version control is adhered to. - To accurately transcribe documents from digital audio dictation or handwritten notes. In Return our client can: Pay Rate: band 3 Contract length: tempoary (possible extension) Working Hours: Full time (37.5 hours per week)