Clerical Supervisor

Your new company A Public Sector Organisation based in Belfast City Centre are looking to recruit for a Clerical Supervisor to join their team Your new role You will provide efficient and effective support service to the Officers and Managers within the team. Duties will include Providing secretariat function for standard and ad-hoc meetings, including: inviting participants, booking venues and catering, providing reception facilities and making travel arrangements, creation and management of mailing lists (manual & electronic), minutetaking, and coordinating response to actions, coordination and issuing of meeting papers Coordinate delivery and planning of in-person and online events Preparation of reports, papers, proposals, letters, memos and presentations, including document formatting, proof reading and editing. Working with, understanding and interpreting financial and non-financial data using Microsoft Office and other programmes Working with and interpreting statistical & financial figures, and producing tables and charts using Excel or PowerPoint as required Preparation, issue and receipt of tenders and maintenance of associated files Monitoring external contract, with supervision from Programme Officer/Manager Processing invoices and claims for payment Provide information to third parties, both written and oral, as directed by Programme Officers and Managers. Create and maintain appropriate filing systems, both manual and electronic to effectively manage all information within the Section. Carry out research tasks for ad-hoc projects when required. General office administration including filing, photocopying, faxing, scanning and clerical work Make full use of all office equipment; telephone, fax, pc etc to ensure that communication flows are effective at all times. Provide corporate services support in regard to stationery, accommodation etc. *Supporting and mentoring Clerical Officers where relevant What you'll need to succeed 5 GCSEs grades A-C (including English Language and Maths) or equivalent

• A minimum of 1 years' experience gained in an office environment.
• Previous experience in an administrative capacity in an office environment with issues such as; working with financial spreadsheets; processing invoice payments, creating and tracking changes on large reports, interpretation of financial data.
• Experience in organising meetings and events in a professional context
• Experience of electronic data processing.
• Advanced technical skills with previous experience in Word, Excel and PowerPoint in a business context.
• Previous experience in working with a team Desirable Experience in the implementation/co-ordination of EU Structural Funds. Experience of providing secretariat functions to large meetings and events *Experience of working on large centralised databases. What you'll get in return
• £13.47 per hour (equivalent to £26,017)
• Hybrid working
• Office based in Belfast City Centre
• 6-12 months

What you need to do now If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.