Administrator

Administrator

Role Overview

As an Administrator, you will be responsible for the various administrative tasks that are required to predominantly support the Water Hygiene sector ensuring their compliance in H&S and operational matters.

This role is key in ensuring operational compliance and continuity to enable us to provide service levels as per our agreement with our customers.

You will also provide support across the Water Hygiene sector nationally where needed, take ownership of tasks to manage as your own, ensure your local office is served and fully operational.

You will be point of contact for our Water Hygiene team which comprises of engineers nationally and will be responsible for stakeholder management at all levels

You will need to have a flexible approach to working both within an office environment and working from home, self discipline is a prerequisite.

Main Responsibilities

• Work in collaboration with Water Hygiene Managers and Supervisors to arrange the items required for starters and leavers to the business and ensuring that an engineer is ready to commence employment. These items include: mobile phones, tablet, uniform, tools, vehicle, H&S induction training and additional external ongoing training
• Managing the quotes process for the region, ensuring all necessary information is collected for client quotations and communicated to the relevant departments for approval
• Telephoning and booking in of sites & hotels for engineers/managers with the client
• Populate, update and distribute the weekly /monthly planners for engineers and manager escalations
• Liaise with the finance team, reporting PO's raised, additional works & sampling.
• Ordering of replacement IT and communication equipment using internal ticket logging system
• Arranging replacement Purchasing cards, parking cards and fuel cards with the relevant internal and external teams
• Ordering of PPE and uniform. Maintaining a tracker of items ordered
• Act as point of contact for fleet queries for engineers and the Fleet Lead. Taking delivery of replacement vehicles, electronically filing vehicle inspection forms, maintain logs of vehicle keys and ensuring they are returned at end of the lease
• Maintaining various trackers such as H&S audits, tools allocation & training
• Utilising CAFM systems to raise works orders, close works orders, raise purchase orders for items such as tools purchases and training courses
• Provide support within the team Nationally to assist with tasks such as contract mobilisation, cover sickness & holiday
• Ensuring engineer and subcontractor paperwork is stored safely on portals and reporting any failures or remedials required
• Ad-Hoc requests outside of your remit

Core Competencies

• Previous Administrator experience
• Attention to detail
• MS Word, Excel proficient
• Problem solving
• Logical and analytical approach
• Clear and confident communicator
• Excellent oral and written skills
• Self-disciplined and well organised
• Good Time Management
• Target driven
• Versatile team player
• Be able to work independently
• CAFM Systems Knowledge and understanding

Core Hours: Monday - Friday 8:30am - 17:00pm

**Office Based Position with Hybrid working Flexibility